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ALLEGHENY COUNTY HEALTH DEPARTMENT
SUPPLEMENTAL INFORMATION
FISCAL OFFICER

Please provide information and documents as requested. The information and documents provided will be used to rate your knowledge, skills and abilities.

1. Please describe a list of duties for a specific financial management project you have worked on and/or completed.

2. Please name some specific experience you have with budgeting including the dollar values involved as well as any methodologies that were used.

3. Please describe your familiarity with any accounting software as well as the specific functions that you had to perform with in that software.

4. Please describe any analytical financial experience that you have as well as any specific projects and the methodologies that were used to obtain your end goal.

5. How would you go about performing a profitability analysis for a department or program? What would you include in your analysis?

6. How do you organize, manage, and prioritize your work on a daily basis?

Fiscal Officer

SALARY: Hourly - $21.63 - $22.596Monthly – $3,750.00 - $3,916.66Annual - $45,000.00 - $47,000.00

MINIMUM REQUIREMENTS
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass background checks as required for the position.If hired, employee is required to move into Allegheny County within one year of employment.

A Bachelor's Degree which includes a minimum of fifteen (15) credits in accounting and four (4) years of accounting or financial experience, including one (1) year of Supervisory/Administrative experience;
OR
an Associate's Degree in Accounting or Finance with fifteen (15) credits in accounting and six (6) years of accounting or financial experience, including one (1) year of Supervisory/Administrative experience;
OR
Any acceptable equivalent combination of experience and training, including fifteen (15) credits in accounting.

A Master's Degree in accounting or CPA designation may be substituted for one (1) year of professional accounting or finance experience.

NATURE OF WORK
This is advanced administrative, professional budget and fiscal management work. An employee in this class is responsible for providing staff support to a Deputy Director in carrying out the accounting and fiscal activities in the Office of Administration. Major aspects of the work include implementing fiscal policies and controls, administration of sound budgeting and accounting procedures. Supervision may be exercised over professional and clerical/ technical personnel. The employee in this class functions independently under the general supervision of a Deputy Director, who reviews work for adherence to policies and acceptable fiscal management standards and for accomplishment of objectives.

All employees with the Allegheny County Health Department may be required to respond to public health emergencies including, but not limited to, natural disasters, disease outbreaks, or catastrophic events.

Hours of work generally fall between 8 AM and 5 PM Monday through Friday with potential for occasional evening & weekend hours in the event of a public health emergency.

KNOWLEDGE AND ABILITIES
Knowledge of the principles and practices of budgeting and fiscal management in the public sector.
Knowledge of the principles and practices of accounting and auditing.
Knowledge of the principles of supervision.
Knowledge of computerized record-keeping systems.
Knowledge of fiscal control aspects of grant proposals and the administration of grants in the health care field.
Ability to establish a program of fiscal management which meets acceptable professional standards.
Ability to analyze public budgetary and fiscal problems and make sound recommendations for change or initiation of new program.
Ability to establish and maintain effective working relationships with staff, the public, and other public and non-profit agencies.
Ability to express ideas clearly, verbally, and in writing.
Ability to supervise effectively.
Ability to input on a computer console and learn various software packages.
Ability to respond to emergencies.

FRINGE BENEFITS
Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.

WHO IS ELIGIBLE
Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.

HOW TO APPLY
Please visit our WEB SITE, www.achd.net, EMPLOYMENT, or call 412-578-8016 for an application form and job announcement. Completed application forms with current information should be sent to the Office of Human Resource Management, 542 4th Avenue, Room 104, Pittsburgh, PA 15219. UNTIL FURTHER NOTICE.YOUR OFFICIAL COLLEGE TRANSCRIPT MUST BE SUBMITTED DIRECTLY FROM THE COLLEGE OR UNIVERSITY FOR VERIFICATION OF COURSEWORK OR DEGREE.

WEIGHTS
Experience and Training 100%

SCOPE OF THE EXAMINATION
Experience and Training – You will receive a score based on the experience and training you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. You may use an additional application to submit additional information. Call our Office of Human Resource Management if you have any questions.

PURPOSE
To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.

In the ranking, open competitive applicants qualifying for Veteran's Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran's Preference. Determination of Veteran's Preference is made in accordance with State Civil Service Policy.

IF YOU ARE CLAIMING VETERAN'S PREFERENCE, THEN PROOF OF ELIGIBILITY; DD-214 FORM OR OTHER COMPARABLE MILITARY DOCUMENT MUST BE SUBMITTED FOR INITIAL CLAIM. THE DOCUMENT MUST SHOW DATES OF ENTRY AND SEPARATION AND CHARACTER OF SERVICE.

CREDIT FOR A DEGREE OR COLLEGE COURSEWORK CAN ONLY BE ACCEPTED FROM AN OFFICIAL TRANSCRIPT SUBMITTED DIRECTLY FROM THE COLLEGE OR UNIVERSITY TO ALLEGHENY COUNTY HEALTH DEPARTMENT.

ALLEGHENY COUNTY CIVIL SERVICE EMPLOYEES (NON-ACHD)
Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department.

PLEASE REFER TO INSTRUCTION SHEET FOR PROPER COMPLETION OF ALLEGHENY COUNTY EMPLOYMENT APPLICATION FORM.

This Announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.

Announcement No. 16-A19 Posting Date: June 21, 2016

Job Title: Division Manager

Department: Administrative Services/Veterans Affairs

Salary: $4,166.67 per monthmaximum

How to Apply: Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is requiredwith the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements: Bachelor's degree in Business or a related fieldANDfive (5) years of experience in benefits administration, to include two (2) years of supervisory/coordination experience. Experience in veterans' services is strongly preferred. Applicants must become a certified Service Officer through the Veterans Administration within one (1) year from date of hire. An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass background checks as required for the position.

Duties:
• Supervises the day to day operations of the Division of Veterans Affairs, including personnel.
• Prepares a yearly budget, authorizes payment of the public funds for burial benefits of wartime veterans and the widow of the veteran, and authorizes payments for the foundation fees of the Federal Grave Markers.
• Ensures that no worthy veteran is turned away from benefits that he or she has earned.
• Attends regular meetings at the VA Regional Office and the VA Hospitals.
• Works closely with the Allegheny County Administrators, the Adjutant General of Pennsylvania, The Veterans Administration, The Department of Military and Veterans Affairs, and other related organizations.
• Submits changes and new programs to the Commissioners Veterans Advisory Council for their comments and/or recommendations to the Board of Commissioners or to the Veterans Affairs Bureau.
• Recommends legislation changes to Commissioners Veterans Advisory Council to improve services and benefits to veterans.
• Represents the County Executive when necessary.
• Performs other duties as required or requested.

Knowledge, Skills and Abilities:
Knowledge of:
• Veterans Administration policies and procedures
• Governmental procedures, state and local laws that affect veterans
• Microsoft Office products
• Budgeting principles and practices
Ability to:
• Communicate well, both orally and in writing
• Multi-task and meet deadlines
• Give accurate and proper advice to veterans and their families
• Represent the County in a professional and courteous manner
• Supervise and train staff

Residency: Must become a resident of AlleghenyCounty within one (1) year of appointment.

Veterans' Preference: Will be awarded to eligible candidates.

Job Title: Employee Relations Coordinator

Department: Human Resources

Salary Range: $3,750 - $4,327 per month

How to Apply: Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements: Bachelor's Degree (Master's preferred) in Human Resources or a related field AND three (3) years of professional experience in human resources administration (e.g., compliance, investigations, policy development, recruitment/selection, compensation, etc.) and/or employee relations. Experience coordinating EEO activities (e.g., drafting complaint responses, developing reports, conducting training, monitoring compliance, etc.) is strongly preferred. Proficiency in Microsoft Office is required. SHRM and/or HRCI certification a plus. An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass background checks as required for the position.

Position Summary: The Employee Relations Coordinator is responsible for a range of activities that support employees and that promote positive relationships. Focus areas include compliance, employee development, management consultations and resolving employee concerns.

Duties:
• Serves as an advisor to County departments on all human resources related matters (e.g., policies and collective bargaining agreements, disciplinary issues, hiring, training needs assessments, etc.).
• Conducts workplace investigations related to a variety of employee issues.
• Ensures compliance with local, state and federal employment laws and regulations, collective bargaining agreements, and County policies.
• Coordinates training and development programs by assessing departmental needs and recommending appropriate training; works internally and with outside consultants to develop and/or present training programs.
• Works with the County Law Department on responses to complaints filed through external agencies (e.g. EEOC, PHRC, etc.)
• Compiles, prepares, and maintains statistical data for the EEO-4 report and other reports as requested or required.
• Researches, develops, implements and administers County human resources policies and procedures.
• May conduct job analyses to determine content, knowledges, skills and abilities, and requirements of various County positions; develops job descriptions.
• May assist in the development and administration of examinations; may prepare job postings, screen applications, attend job fairs, and perform other duties related to recruitment and selection as required.
• Conducts new employee orientation.
• Manages employee programs and projects as assigned.
• Performs other related duties as required or requested.

Knowledges, Skills and Abilities:
Knowledge of:
• Federal, state and local employment laws, regulations, ordinances and guidelines.
• The principles and best practices of human resource administration including policy development, training and development, compensation, job analysis, etc.
• The structure and operations of Allegheny County departments and relevant rules, regulations, policies and procedures
• Collective bargaining agreements.
• Microsoft Office.
Ability to:
• Communicate effectively both orally and in writing.
• Work independently and as part of a team; make independent professional judgment and take initiative in goal setting and problem solving.
• Work effectively with all levels of leadership and staff within the County, co-workers, outside agencies and the public.
• Effectively utilize Microsoft Office and other applications and computer systems.

Residency: Must become a resident of Allegheny County within one (1) year of appointment.
Veterans' Preference: Will be awarded to eligible candidates.

Job Title: Help Desk Support

Department: Administrative Services/Division of Computer Services

Salary: $2,500.00-$4,148.47 per month

How to Apply: Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements: A Bachelor's degree in Information Technology, Computer Science, or a related degree. Candidates with basic knowledge of computer software and networking, knowledge of Microsoft desktop products, and/or knowledge of networking protocols and network connectivity are preferred. An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass background checks as required for the position.

Job Summary: Under the supervision of the Manager, Client Support, this position's responsibilities include assisting users with immediate resolution to their computer problem utilizing a step by step process where the user is educated as to what has happened and how to prevent a reoccurrence of the problem. Responsibilities also include the ability to troubleshoot problems by obtaining all pertinent information and a detailed description of the problem the user is experiencing. If a resolution is not completed over the telephone, a Work Order/Problem Report is written and directed to the responsible support personnel.

Duties:
• Provides support to users by communicating over telephone and email.
• Obtains all pertinent information needed to resolve problem.
• Troubleshoots problem in a step by step process.
• Communicates with PC Communications Engineer(s) of possible resolution.
• Advises users of steps needed to resolve IT issues/problems and educates users in process of problem resolution.
• Prepares reports of total inquiries for each month.
• Identifies potential improvements and recommends changes regarding the procedure of resolving problems on the user end and help desk.
• Performs other work as required or requested.

Knowledge, Skills and Abilities:
Knowledge of:
• Microsoft desktop products (Windows Operating system, Microsoft Office products, etc)
• Computer software and networking
• Networking protocols and network connectivity
• Troubleshooting and problem solving
Ability to:
• Communicate effectively, both orally and in writing
• Work independently and as a team member
• Interact well with supervisors, co-workers, and department users
• Work extra hours and weekends for projects with tight time frames, as necessary

Residency: Must become a resident of Allegheny County within one (1) year of appointment.

Veterans' Preference: Will be awarded to eligible candidates.

Job Title: Special Ballots Coordinator

Department: Administrative Services/Elections

Salary: $2,682.58per monthmaximum

How to Apply: Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is requiredwith the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements: Associate's degree in Business or a related fieldANDtwo (2) years of clerical work experience. Applicants with knowledge of the election process are preferred. An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass background checks as required for the position.

Position Summary: This position reports to the Manager of Special Ballots and is responsible for performing all clerical functions, including customer services, relative to the absentee ballots and candidacy expense accounts processes.

Duties:
• Provides support in the distribution and acceptance of expense account reporting forms to candidates who are seeking offices.
• Enters candidate and committee information into the ledger book and database.
• Performs various clerical duties associated with the absentee ballot process.
• Assists with maintaining candidacy expense accounts.
• Provides customer service via telephone and in-person inquiries.
• Performs or participates in other related duties as assigned.

Knowledge, Skills and Abilities:
Knowledge of:
• Election processes and procedures
• Microsoft Office products
Ability to:
• Communicate well, both orally and in writing
• Work well in a fast-paced work environment
• Accurately perform detail-oriented tasks with minimal supervision
• Proofread and perform research
• Work overtime during election cycles and meet deadlines
• Interface courteously with the public and staff
• Maintain accurate files and ledgers

Residency: Must become a resident of AlleghenyCounty within one (1) year of appointment.

Veterans' Preference: Will be awarded to eligible candidates.

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